COST responds to the frequently asked question of its Annotated Rules to help Grant Holders managing a COST grant. If you have another question that is not covered by this FAQ please contact your Actions Administrative Officer.
Are individuals from International Partner Countries (IPC) eligible for reimbursement for meetings and Training Schools?
Meetings and Training Schools
Can participants who live within 100 km from the meeting venue claim for the Daily Allowance during the meeting days?
Do local participants need a justification for the short-distance travel (less than 100 km one way)?
My institution reimburses me for part of the expenses (e.g. accommodation). How can I avoid double-funding?
Can a participant travel several days before or after the event date and have the long-distance travel reimbursed? How is the Daily Allowance calculated in this case?
Does the Grant Holder Manager have to verify the travel dates and hours for each participant to see if the Daily Allowance calculation is correct?
An eligible participant shares the same accommodation with another eligible participant. How shall the reimbursement claims for the Daily Allowance be treated?
Does COST reimburse the travel cancellation insurance if it’s included in a pack together with other types of insurance?
Can the Grant Holder Manager set a maximum amount (e.g. up to 200 EUR) to reimburse long-distance travel expenses of the participants for meetings and Training Schools?
The participant has expenses which do not fall in any category. Can the participant claim these expenses?
If the most economical travel option requires a long waiting for a connection flight, can COST allow a less economical way to get to the meeting venue in time?
Does the Daily Allowance apply to every participant, or some of the participants are reimbursed based on the invoice?
Local Organiser Support (LOS)
Can the Local Organiser organise a Training School in a different city than the city of their affiliation?
Mobility of researchers and innovators and presentations at conferences organised by 3rd parties
Can an applicant submit an ITC Conference grant application for the amount covering the conference fee of virtual conferences?
Dissemination and communication products and other expenses incurred for the benefit of the Action
Dissemination and communication products
Where do I find guidelines on using the COST brand identity and how to correctly acknowledge COST funding?
Is there funding foreseen to keep the Action website running even after the last Grant Period of the Action?
Does an Action need to use the COST visual identity when we preparing its logo or designing the website colour palette?
If an Action did not include an amount for the Action logo creation during the first Grant Period, can this be covered from the second Grant Period?
Is editing of videos recorded during training school and posting on YouTube channel eligible under Dissemination?
Can I hire a camera operator to create professional videos during a Training School or meeting to capture it for dissemination purposes and/or teaching material?
Are there budget limits in the OERSA category (e.g. for consumables during training schools, or short term software licenses).